Refund Calendar
| Fall 2024 |
|
| August 27 |
T |
Last day for 100% tuition credit |
| September 4 |
W |
Last day for 80% tuition credit |
| September 11 |
W |
Last day for 60% tuition credit |
| September 18 |
W |
Last day for 40% tuition credit |
| September 19 |
R |
0% tuition credit |
| |
|
|
| Fall S1 2024 |
| August 22 |
R |
Last day for 100% tuition credit |
| August 29 |
R |
Last day for 80% tuition credit |
| September 2 |
M |
Last day for 60% tuition credit |
| September 7 |
Sa |
Last day for 40% tuition credit |
| September 8 |
Su |
0% tuition credit |
| |
|
|
| Fall S2 2024 |
| October 22 |
T |
Last day for 100% tuition credit |
| October 29 |
T |
Last day for 80% tuition credit |
| November 2 |
S |
Last day for 60% tuition credit |
| November 7 |
R |
Last day for 40% tuition credit |
| November 8 |
F |
0% tuition credit |
| |
Spring 2025
|
| January 12 |
Su |
Last day for 100% tuition credit |
| January 20 |
M |
Last day for 80% tuition credit |
| January 27 |
M |
Last day for 60% tuition credit |
| February 3 |
M |
Last day for 40% tuition credit |
| February 4 |
T |
0% tuition credit |
|
|
|
Spring S1 2025
|
| January 7 |
T |
Last day for 100% tuition credit |
| January 14 |
T |
Last day for 80% tuition credit |
| January 18 |
Sa |
Last day for 60% tuition credit
|
| January 23 |
R |
Last day for 40% tuition credit |
| January 24 |
F |
0% tuition credit |
|
|
|
Spring S2 2025
|
| March 4 |
T |
Last day for 100% tuition credit |
| March 11 |
T |
Last day for 80% tuition credit |
| March 15 |
Sa |
Last day for 60% tuition credit |
| March 20 |
R |
Last day for 40% tuition credit |
| March 21 |
F |
0% tuition credit |
| |
|
|
| Summer 2025 |
| May 20 |
T |
Last day for 100% tuition credit |
| June 1 |
Su |
Last day for 80% tuition credit |
| June 8 |
Su |
Last day for 60% tuition credit |
| June 11 |
W |
Last day for 40% tuition credit |
| June 12 |
R |
0% tuition credit |
| |
Summer S1 2025
|
| May 20 |
T |
Last day for 100% tuition credit |
| May 24 |
S |
Last day for 80% tuition credit |
| May 27 |
T |
Last day for 60% tuition credit |
| May 30 |
F |
Last day for 40% tuition credit |
| May 31 |
Sa |
0% tuition credit |
| |
|
|
| Summer S2 2025 |
| July 1 |
T |
Last day for 100% tuition credit |
| July 5 |
Sa |
Last day for 80% tuition credit |
| July 8 |
T |
Last day for 60% tuition credit |
| July 11 |
F |
Last day for 40% tuition credit |
| July 12 |
Sa |
0% tuition credit |
Excess Funds
When a student’s total financial aid exceeds total charges, the excess will be disbursed to the student. The excess in aid is determined by money received, not money expected. No refunds will be issued prior to Census Day. Students’ refund checks will be mailed to the local address on file. Refund requests may be submitted via the CAMS Student Portal. Student account credits are cleared each semester.
Withdrawal from University
All students who are withdrawing must complete a Withdrawal Request Form with the Business Office’s approval. Each student will be given instructions regarding the withdrawal process. A Withdrawal Request Form with appropriate signatures must be completed and returned to the Registrar’s Office before a withdrawal is official. In some cases, withdrawal from UT Southern before completing the semester/session may result in the student owing a balance to UT Southern. Note: Students who stop going to classes should officially withdraw so as to have a W/WP/WF entered upon a transcript and not an F.
Tuition Refund
Students who drop a class or withdraw from all classes during an enrollment period may receive a tuition refund credit based on the following schedule. For students who receive federal financial aid and withdraw, drop out, or are dismissed from school, a refund will be calculated based on federal guidelines for returning Title IV funds and the following schedule, a basic outline. Full regulations are on file in the Business Office. Refund examples are also available in the Business Office and will be provided upon request.
Credit for institutional charges for fall and spring semesters, as well as for each session of Evening College and Summer School, will be made according to the Refund Calendar. See Refund Calendar.
Charges are prorated from the first scheduled class period until actual withdrawal. There is no credit for temporary absences. Dropped labs or special fees, unless non-refundable, will be prorated based on the above schedule.
Institutional aid refunds will be calculated on the same basis as tuition (stated above). In no case will institutional funds generate a refund greater than the amount of personal funds received. In some cases, a withdrawal or a dropped class may result in a balance owed to the University.
Check with the Registrar’s Office, Financial Aid, and the Business Office before dropping a class(es) or withdrawing from the University completely to discuss academic and financial ramifications.
Dropped Courses
If a course dropped before the end of a refund period causes a student to drop below full-time status, institutional aid will be calculated based on the number of hours attempted after the course is dropped. A student may be eligible for certain Federal Financial Aid depending on class attendance. A “return of Title IV funds” calculation will be made only when a student withdraws from all courses. Contact the Business Office and Financial Aid Office prior to making the decision to drop below full-time credit hours to determine how this will affect the student's financial situation. Remember: dropping classes and withdrawing from the University are two different things.
Room and Board Refund
A. Cancellation by the University: Any student’s Room and Board Agreement shall terminate at the discretion of the University in the event of any of the following:
1) the premises or the unit are destroyed or, in the opinion of the University, unsuitable or unavailable for occupancy for any reason;
2) the student ceases to remain a student in good standing with the University during any regular academic term within the period of the Agreement;
3) the student violates any covenant, term or condition of the Agreement and any other rule or regulation incorporated into this Agreement by reference, including but not limited to the Student Code of Conduct, the Student Handbook, and the Housing Handbook; or
4) the institution gives the student written notice of termination at least thirty (30) days prior to the date when such termination will be effective.
B. Upon reasonable notice, the University reserves the right to terminate Room and Board Agreements due to public health events and emergency needs. In the event the University terminates Room and Board Agreements due to public health concerns, the University will offer fair and reasonable reimbursements for impacted students as appropriate and based on information available at that time.
C. Cancellation by the Student:
1) A student may be released from this Room and Board Agreement before the first date of the Room and Board Agreement by submitting submit a written request to the Office of Residential Life to terminate the Agreement. The determination of whether to grant the request for termination of the Agreement is within the sole discretion of the Housing Appeals Committee, and such a request will be approved only in exceptional cases. The student agrees to accept the decision of the Housing Appeals Committee. If the University approves the written request for termination of the Agreement, the student may receive a refund of housing fees as set forth in this Agreement.
2) A student may be released from this Room and Board Agreement after the first date of the Agreement by:
a) withdrawal or graduation from the University at the end of a semester;
b) dropping below full-time student status at the end of a semester, as defined by the current University catalog;
c) leaving the University at the end of a semester to participate in one of the University’s academic internship programs;
d) an emergency release granted by the Vice Chancellor of Student Affairs or the Office of Residential Life.
D. Refunds:
1) Refund of the full advance payment will be made when one of the following conditions is met before the date of Check In:
a) University approves the written request for termination of the Agreement before the first date of the Room and Board Agreement;
b) the student is prevented from entering the University because of medical reasons confirmed in writing by a licensed physician;
c) residence hall space is not available.
2) Refunds of payment will be prorated on a weekly calendar basis when the student requests to be released from the Agreement, and the Office of Residential Life grants the student’s request, with the determination to grant a request being within the sole discretion of the Vice Chancellor of Student Affairs, based on medical reason, with supporting documentation by a licensed healthcare provider.
3) Refunds of residence hall rent will follow the refund rates and schedule defined in the current University catalog when the student withdraws from the University after Check In. Students withdrawing from the University have three (3) days after the date of withdrawal to vacate the premises and follow Check Out procedures. After this period, the University may enter and take possession of the premises.
Students Receiving Title IV Funds
All students receiving federal financial aid are subject to federal regulations enforced by the U.S. Department of Education. The following procedure is used in determining the amount of federal financial aid to be returned to Title IV programs:
- The date of withdrawal is determined.
- The percentage of the payment period or period of enrollment attended by the student is determined.
- The amount of Title IV aid earned by the student is determined by multiplying the total Title IV aid for which the student was eligible by the percentage of time enrolled.
- The amount earned is compared to the amount disbursed. If the amount earned is greater than the amount disbursed, then a post-withdrawal disbursement must be made if the student is eligible for a “late disbursement.” If the amount disbursed exceeds the amount earned, the Title IV aid must be returned.
The responsibility for returning unearned aid is allocated between the institution and the student according to the portion of disbursed aid that could have been used to cover institutional charges and the portion that could have been disbursed directly to the student once institutional charges are covered.
The institution must return the unearned aid. Unearned Title IV aid is distributed back to the Title IV programs from the institution as required by federal guidelines in the following order: Unsubsidized Federal Direct Stafford Loan, Subsidized Federal Direct Stafford Loan, Federal Perkins Loan, Federal PLUS, Federal Pell Grant, Academic Competitiveness Grant, National SMART Grant, Federal SEOG, other Title IV programs.
If the amount that the institution is responsible for returning is less than the total amount of aid that needs to be returned, the student is responsible for the remainder. The order of the return of funds by the student is as follows: Federal Pell Grant, ACG, SMART, SEOG (x 50%), and other Title IV programs (x 50% for grant funds).
Refund Appeals
A student who has unusual, exceptional, and/or extenuating circumstances involved in their withdrawal from the university may appeal the refund determination in writing within thirty (30) days from the date of withdrawal. The appeal will be considered by a committee composed of the Chancellor of the University, Vice Chancellor for Enrollment Management and Student Life, Associate Vice Chancellor of Finance, a member of the faculty, and a member of the student body. In no case will money be refunded to a student while that student owes money to the University.